August 29, 2023

June 5, 2024

What Are The Hidden Costs of Hiring Costing You?

Did you know that bringing on a new team member can cost $4,700 on average? That's not just from job ads or interviews— it's everything from capturing the interest of potential candidates to ensuring they onboard effectively and integrate seamlessly into the team. The journey comes with intricate steps that many businesses often overlook. While the substantial hiring costs might seem daunting, they're more than just expenses- they're investments in the future.


While the substantial hiring costs might seem daunting, they're more than just expenses—they're investments in the future.


The real challenge lies in shifting the perspective: transforming these costs from burdens into strategic moves that not only safeguard resources but also amplify the potential of new talent.

Instead of viewing cumbersome, traditional onboarding as a cost-centric but necessary activity, businesses need to pivot to solutions that streamline this process, making it quick and efficient to reduce the impact on their bottom line while maximizing employee potential from day one.

Pain Points of New Employee Onboarding

Although vital in the modern workplace, onboarding often comes with a hefty price tag. Businesses navigate a myriad of costs that extend beyond just the initial recruitment phase. A pressing challenge is ensuring novice team members become productive assets to the team as swiftly as possible. Companies grapple with striking the right balance between thorough training and efficient integration into ongoing projects.

  • Training Costs: Onboarding a new team member typically involves an extensive training program that requires time and resources. These programs require training materials, expert trainers, and an environment that promotes learning, asking questions, and adjusting to company culture. 
  • Lost Productivity: The initial period post-hiring is crucial, but it's also when a new employee's productivity is usually below the company's average. While navigating the learning curve, the operational output often takes a slight dip, translating to indirect costs for the organization.
  • High Turnover: 20% of turnover happens in the first 45 days of employment. Lack of proper investment in training contributes to a loss in engagement and worker enthusiasm. The initial six-week period post-hire is a pivotal window. It's when a new recruit gauges whether the company is worth staying in long-term. The strongest statement a company can make during this critical period is through comprehensive, practical training and onboarding. When organizations skimp on this aspect, they risk decreasing employee engagement and morale, leading to higher turnover. Investing in robust training prepares employees with the necessary skills and demonstrates the company's commitment to their growth and well-being.


Chart showing that 16.62% of new hires quit within the first week on a new job.


Perception of Novice Team Members

While bringing new perspectives and energy, fresh faces in a team are often high-maintenance, particularly in industries where precision and experience are paramount.

  • Limited Experience: Due to their relatively limited experience, newcomers are often perceived as liabilities rather than assets. Their unfamiliarity with company-specific protocols or industry standards requires more adjusting time and might slow down operations. It takes time to build trust and fully integrate into a company’s culture.
  • Safety and Quality Concerns: In sectors like manufacturing, construction, healthcare, or chemical processing, even a minor oversight by a novice can have significant consequences. Safety hazards, compliance breaches, or quality lapses can arise, affecting operations and posing potential reputational risks.
  • Constant Supervision: Given these concerns, more tenured employees often find themselves in a perpetual loop of overseeing, correcting, and guiding newcomers. This hand-holding, while essential, can detract from their primary responsibilities.


Hidden Costs

While the obvious costs of hiring are usually budgeted for, there are several hidden expenses that businesses inadvertently incur, often realized only in hindsight.

  • Reduced Senior Productivity: One of the more nuanced drains on resources is when seasoned employees are pulled from their core tasks to mentor or train fresh recruits. This not only interrupts their responsibilities but also represents an opportunity cost, as projects might get delayed or critical tasks might be postponed, costing the organization more in the long run.
  • Mistakes and Quality Issues: Every error, big or small, made by a new team member has repercussions. From reworks and rectifications to potential client dissatisfaction, these mistakes, if not swiftly addressed, can create a domino effect for more significant financial burdens.
  • Reputational Risk: Beyond the tangible costs, the company's image is a more intangible yet critical concern. Mistakes or oversights made by new employees can harm a company's reputation, leading to lost trust, potential legal issues, or missed business opportunities.


Navigating Onboarding 2.0 with DeepHow

Navigating the complex maze of onboarding can be daunting for many businesses, but DeepHow emerges as the answer to these concerns. DeepHow isn't just another onboarding tool; it's a platform designed to streamline a new employee’s assimilation.


Leveraging AI, DeepHow empowers organizations to pinpoint challenges often overlooked by standard training methods, like understanding complex procedures or grasping company-specific protocols.


With tailored workspaces, new hires don't just join the team—they thrive from day one, reaching peak productivity at a pace often impossible with conventional methods. This translates to a reduced training period, substantial cost savings, and a more dynamic, agile workforce for most businesses.

  • Streamlined Process: Organizations that harness the power of DeepHow experience a simplification of their onboarding journey. Organizations are able to standardize the onboarding process while also being adaptive to individual learning curves. The result? New hires aren't left feeling lost. Instead, they're equipped with the right insights at the right time, enabling them to level up effectively.
  • Productivity Amplified: It's not just about the tool; it's about the incredible results companies achieve when they employ DeepHow. Organizations see a dramatic decrease in the time their novices find their footing. By leveraging a system tailored for efficient knowledge delivery, they ensure their new team members don't just start, but sprint. Many report that their hires become operational contributors up to 50% faster than conventional methods.


Knowledge Repository

A significant challenge for any new hire is sifting through vast amounts of information and grasping the essentials relevant to their role. The power of information cannot be overstated, especially when integrating a newcomer into a team. Organizations leveraging DeepHow address this challenge head-on by crafting a centralized knowledge base using the platform. Through DeepHow, they compile and present critical information, industry-specific best practices, and tailored guidelines. This ensures newcomers have a concise and curated resource, easing their transition and enhancing productivity.

  • Quick Access to Information: No longer wasting time searching disparate databases or manuals. New hires have immediate access to a structured and comprehensive repository, which aids in faster decision-making and task execution.
  • Standardized Best Practices: The platform provides consistent guidelines to ensure uniformity in processes, allowing new and old team members to operate on the same page.
  • Centralized Knowledge Base: DeepHow serves as a reservoir of essential company knowledge, best practices, and safety guidelines. This centralized hub ensures novice team members aren't left in the dark. Instead, they have immediate access to a wealth of knowledge, allowing them to make informed decisions and minimize rookie errors. 
  • Reduced Dependency: One added advantage of such a repository is the reduced reliance on senior team members. With a go-to platform for most queries, the constant back-and-forth between novices and experienced employees can be substantially diminished.


Proactive Quality Control

Mistakes, while part of the learning process, can be expensive. Maintaining quality standards is paramount. DeepHow's platform is designed to proactively prevent these potential pitfalls and helps new hires adhere to high-quality standards through up-to-date training materials.

  • Training Materials: Since DeepHow is the vehicle for knowledge delivery, organizations can easily replicate their written SOPs in a digital, video format with the DeepHow Capture App. Unlike competitors, we don't pretend our generic materials will cover your organization's know-how needs. We put the tools into your hands and give you everything you need to meet the unique needs of your organization. This ensures newcomers are skilled and aligned with company values and protocols.


Collaborative Learning Environment

One of DeepHow's standout features is its ability to foster a culture of collaboration. In this environment, knowledge isn't hoarded but shared, creating a robust ecosystem of learning and growth.

  • Expertise Sharing: Experienced team members find an avenue to share their wealth of knowledge, guaranteeing that their expertise isn't restricted but transferred throughout the team. This not only enriches the skill set of newcomers but also instills a sense of belonging and team confidence.
  • Reduced Supervision: As newcomers become proficient, fueled by the combined knowledge of their peers and the platform, the constant need for oversight declines. Senior members become confident in the abilities of their junior counterparts.
  • Dual Benefits Realized: Such an environment doesn't just benefit the novices. Experienced team members also find value in this exchange. They're not just mentors but continuous learners, refining their expertise and staying updated. Plus, with less time spent on constant supervision, they can redirect their focus on core tasks, enhancing overall team productivity.
  • Spotlight on Senior Members: One of DeepHow's unique offerings is its emphasis on visual documentation. Senior team members are given the platform to record and share their insights through video, essentially becoming in-house celebrities. This allows them to leave a lasting legacy of their expertise and elevates their standing among peers, creating an environment of mutual respect and admiration.

In a landscape where hiring costs are escalating, DeepHow presents a tangible, effective solution. By aligning the onboarding process with cutting-edge technology and collaborative methodologies, businesses can expect cost savings and an empowered, efficient, and harmoniously integrated workforce.


From Costs to Savings: The Proven Impact of DeepHow

The ramifications of onboarding costs on a company's budget are undeniable. By embracing DeepHow's solutions, businesses can tap into a treasure trove of potential savings. Once funneled into extended training and repeated corrections, significant funds are saved by eliminating inefficiencies in the training process and swiftly getting new hires up to speed.

  • Quantifiable Savings: Reducing onboarding time by 54% can result in significant business cost savings. With DeepHow's systematic and rapid onboarding process, businesses can shave off a substantial portion of this cost. 
  • Operational Efficiency Boost: By leveraging DeepHow's AI-powered approach, companies eliminate the need for frequent, repetitive classroom training and external consultants. This streamlined process ensures consistent onboarding and optimizes resource allocation, reducing overhead costs and further enhancing overall savings. Employees can refresh as needed since training videos are always at their fingertips 


Faster Ramp-Up Times

One of the standout benefits of using DeepHow is the noticeably reduced time it takes for new hires to become meaningful contributors to the company. This isn't just about them performing their designated tasks but performing them efficiently and accurately.

  • From Novice to Contributor: Instead of weeks or months, new hires, with the help of DeepHow's AI video training platform, can find themselves comfortable and proficient in their roles in a considerably shorter span. This directly impacts project timelines and the speed at which a company can execute its objectives.
  • Reduced Productivity Lag: Every company expects a certain "lag" period when training a new team member. With DeepHow, this period can be reduced by 80%, supporting teams to maintain or increase their productivity rates.


Stronger Team Dynamics

Beyond the tangible benefits, DeepHow's platform plays a crucial role in sculpting a company's most valuable asset – its team. Through its emphasis on collaborative learning and shared knowledge, the platform fosters an environment where team members, both old and new, feel a stronger sense of unity and purpose.

  • Knowledge Sharing: DeepHow's platform encourages senior team members to mentor and share their expertise. This not only elevates the skill sets of newcomers but also nurtures a culture of mutual respect and camaraderie.
  • Cohesive Teams: As newcomers quickly get up to speed, they seamlessly integrate into projects and teams. This enhances the skill sets of individual members and strengthens the bonds between team members. With clear communication channels and an environment that promotes collaboration, teams can operate seamlessly, ensuring optimal productivity.
  • Cross-Cultural Communication: One of DeepHow's remarkable features is its translation and transcription capabilities. Everyone can access vital information in their preferred language no matter where team members are from or what languages they speak. This ensures that learning is inclusive, barriers are broken down, and diverse teams can communicate and collaborate more effectively. This feature bridges language gaps and fosters a truly global and inclusive team environment.

The results of implementing DeepHow's solutions are multifaceted. While direct financial savings are attractive, the platform's ability to foster a united, knowledgeable, and efficient team is invaluable. An agile and harmoniously integrated team can be a game-changer in today's competitive landscape.



Where Technology Meets Onboarding

Traditionally seen as a significant expenditure, onboarding holds the inherent power to transform into a pivotal investment for businesses. It's more than just adding numbers to a team; it's about fostering growth, innovation, and momentum. However, how companies approach this process determines whether it remains a routine cost or transitions into a strategic advantage.

Today's corporate landscape is shifting, with technology playing a central role. In this paradigm, AI-driven learning platforms, demonstrated by DeepHow, are no longer luxuries but necessities. Such platforms don't just reduce the monetary costs of hiring – they redefine the essence of onboarding. By harnessing the power of DeepHow, businesses aren't merely filling vacancies; they're sculpting future industry leaders, innovators, and game-changers. 

As you contemplate the future of your hiring strategy and seek ways to optimize and innovate, we invite you to delve deeper into this transformative journey.

Learn best practices on investing in your new hires and how to solidify their onboarding experience to create an employee who wants to invest their time into your organization. Embrace the future, and let your team be the torchbearers of change and success.

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